On Key 5 System Training

What is it all about?

This training course should be used as a foundation course for the use of On Key in asset intensive organisations.

The course will provide On Key users with a general understanding of the structure of On Key and will then provide On Key users with skills to work in specific modules of the software.

Through having a comprehensive understanding of the On Key software users will be better equipped to ensure accurate data is captured into the system.

On Key 5 system training addresses the following course objectives:

  • Navigating and customising screens and views within On Key
  • Configuring master data and how using it makes your life easier
  • Using the asset type tree to standardise and maintain your asset register
  • Creating and loading tasks for tactical maintenance activities on your assets
  • Managing your work orders, your staff and your resources to get maintenance done
  • Reporting and using the data from On Key to optimise your maintenance and track your activities
  • Reporting and using data from On Key to monitor asset cost, asset performance, asset risk, maintenance quality and maintenance delivery

Who should attend?

  • Maintenance administrators
  • Maintenance planners
  • Maintenance supervisors
  • Reliability engineers
  • Plant / Section engineers

What makes it different?

At the end of the course learners will be able to:

  • Implement and maintain asset activity standards
  • Track and manage maintenance activities
  • Plan and schedule work (Ensure that the right work is being done right)
  • Record feedback from the maintenance activities for future analysis to drive improvements
  • Generate value-adding reports and analytics in support of continuous improvement

course outline and expected outcomes

Module 1: Overview of On Key 5

  • Log in credentials
  • Navigation
  • High level introduction to each module: Shard Configuration, Staff Members, Financials, Asset Care Developer, Asset Register, Maintenance Manager, Analysis and Monitoring, Analytics

Module 2: Shared Configuration


  • Master Data: How to Add a Document. Different methods of loading Documents – What format some documents need to be for specific usability
  • Attributes: Master Data: How to Add an Attribute and where it can be liked
  • Classifications: Master Data: Custom Build field. How and where to use it
  • User Define Fields: Master Data: Custom Build field. How and where to use it
  • Roles: Master Data: Group user rights. Understand the user roles and what to add for specific users
  • Users: Master Data: Adding Users
  • Sites: Master Data: What is sites and what needs to be updated

Module 3: Staff Members

  • Trades
  • Sections
  • Staff Members

Module 4: Financials

  • Financial Years: Master Data: Creating a financial year
  • Site Financial Years: Master Data: Link Fin Year to each site
  • Cost Centres: Master Data: Creating a cost centre
  • Cost Elements: -Master Data: Creating a cost element
  • General Ledger Codes: Master Data: Creating a GL code
  • Budget Template: Master Data: Creating budget templates
  • Budget: Master Data: Linking budget templates to budgets

Module 5: Asset Care Plan Developer

  • Schedule Configuration: Master Data: Creating a scenario; Creating a calendar; Creating a meter and linking it to an asset; Interval types and intervals. Meter Readings: Continuously managing meter readings
  • Task Configuration: Master Data: Standard tasks: Type of work; Task importance; Special resources
  • Failure Analysis: Master Data: Failure types; Failure; Repair type; Root Cause

Module 6: Asset register

  • Asset Type Tree: Function of the asset type tree; Coding the asset type tree; Adding components in the asset type tree; Using component placeholders; Adding tasks in the asset type tree; Cross referencing from the asset type tree
  • Asset Tree: Function of the asset tree; Coding the asset tree; Adding an asset; Linking assets to asset types; Adding components in the asset tree; Adding tasks in the asset tree; Cross referencing from the asset tree

Module 7: Maintenance Manager

  • Work Order Master Data: Work order importance; Work order status; Downtime loss configuration
  • Work Requests
  • Work Order Management: Adding a work order; Feedback on a work order; Sorting and filtering work orders; Customising work order forms and profiles; Bulk updating work orders; Detail edit screens on work orders
  • Planning and Scheduling: Generating proposed work orders; Planning your backlog; Deleting duplicate tasks; Prioritising your backlog; Confirming as planned; Scheduling prioritised

Module 8:

Analysis and Monitoring: Reports: SSRS reports; Reports: Analyser; Reports: Background tasks; Analytics


Open book assessment.